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Promotion of access to the information act manual for Getaway Africa Adventure CC

Prepared in accordance with section 51 if the promotion of access to information act.

1. INTRODUCTION AND PURPOSE OF THE MANUEL

1.1  This manual is published in terms of Section 51 of the Promotion of Access to Information Act, 2000 (Act 2 of 2000 – “the Act”). The Act gives effect to the provisions of section 32 of the Constitution of South Africa, which provides that “everyone has the right of access to any information held by another person and that is required for the exercise and/or protection of any right”. Where a request is made in terms of the Act, the body to which the request is made is obliged to release the information, except where the Act provides that the information may or must not be released.

1.2 The reference to any information in addition to that specifically required in terms of Section 51 of the Act does not create any right or entitlement (contractual or otherwise) to receive such requested information, other than in terms of the Act.

1.3 It is important to note that the Act recognizes certain limitations to the right of access to information, including, but not limited to, limitations aimed at the reasonable protection of privacy, commercial confidentiality, and effective and good governance, and in a manner which balances that right with any other Information Officer named below is appointed gets, including such rights contained in the Bill of Rights in the Constitution. Any request for access to information may be refused on the grounds as set out in Chapter 4 of Part 3 of the Act

2. SCOPE OF APPLICATIONS

2.1 This manual has been prepared in respect of Getaway Africa Adventure CC.

2.2 The Information Officer named below is appointed in respect of Getaway Africa Adventure CC.


3. INFORMATION REQUIRED UNDER SECTION 51(1)( a)

Name of Private
Body
Getaway Africa Adventure CC
Reg. No: 2002/088251/23
Information Officer  Annelie Vermeulen
Email address of IO annelie@getawayafrica.com
Deputy IO N/A
Postal Address 150 Buitekant Street, Brackenfell, 7560 
Physical Address 150 Buitekant Street, Brackenfell, 7560
Phone Number 021 - 982 6164
Fax Number 086 614 1071
Website www.getawayafrica.com

4. A DISCRIPTION OF GUIDE REFERED TO IN SECTION 10: SECTION 51(1)(b)

4.1 A guide has been prepared by the South African Human Rights Commission in accordance with Section 10 of the Act. The guide contains such information as may be reasonably required by a person who wishes to exercise any right contemplated in the Act.

4.2 The guide is available from the SAHRC at their address as detailed.


5. CATEGORIES OF INFORMATION AVAILABLE WITHOUT REQUEST IN TERMS OF SECTON 51(1)( c)


5.1 No notice in terms of Section 52(2) of the Act, regarding the categories of records of Getaway Africa Adventure CC, which are available without request, has been published.

5.2 The information as regarding Getaway Africa Adventure CC is accessible at www.getawayafrica.com without request. The website contains various categories of information relating to Getaway Africa Adventure CC.


6. RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION: SECTION 51(1)(d)


6.1 Getaway Africa Adventure CC keeps records in accordance with the following legislation, all of which are available, subject to such legislation and the Act.

  • Basic Conditions of Employment Act, No 75 of 1997
  • Close Corporation Act No. 69 of 1984
  • Compensation for Occupational Injuries and Health Diseases Act, No. 130 of 1993
  • Income Tax Act, No. 95 of 1967
  • Labour Relations Act, No. 66 of 1995
  • Occupational Health & Safety Act, No. 85 of 1993
  • Promotion of Access to Information Act, No. 2 of 2000
  • Skills Development Act, No. 97 of 1998
  • Skills Development Levies Act, No. 9 of 1999
  • Unemployment Contributions Act, No. 4 of 2002
  • Unemployment Insurance Act, No. 63 of 2001
  • Value Added Tax Act, No. 90 of 1991

7. CATEGORIES OF RECORDS HELD IN TERMS OF SECTION 51(1)(e)

The Following are the subject and categories of records held:

7.1 Human Resources

  • Personal records of the personnel
  • Employments contracts
  • Medical Aid records
  • Pension fund and retirement benefit records
  • Disciplinary records
  • Salary records
  • Training Records
  • Correspondence relating to personnel
  • Leave Records
  • UIF Records
  • Internal policies and procedures

7.2 Secretarial

  • CK Registration Form
  • Minutes of Members
  • Association Agreements
  • Records relating to the appointment of Members and Financial Officer
  • Resolutions
  • Minute Book

7.3 Financial and Administration

  • VAT Records
  • PAYE Records
  • Fixed Assets Registers
  • Banking Records
  • Management Reports
  • Invoices
  • Debtors and Creditors Information

7.4 Information Management and Technology

  • Services Level Agreements
  • Equipment Register
  • Policies, Procedures and Guidelines
  • Licensing Agreements

7.5 Marketing and Communication

  • Marketing Strategies
  • Communications Strategies
  • Agreements

7.6 Operations

  • Access Control Records
  • Archival Administration Documentation
  • Insurance - Insurance Arrangements, Policies and Claims
  • Asset Register
  • BEE Statistics

7.7 Safety Records

  • Safety Manuals
  • Occupational Health and Safety Records
  • Records of Incidents in the Workplace

7.8 Customer/Clients and Third Parties Related Records

  • Contracts with Clients.
  • Any records the Client has provided to Getaway Africa Adventure CC or a third party acting for or on behalf of Getaway Africa Adventure CC.
  • Records, Reports, Designs and the like generated by Getaway Africa Adventure CC for their clients.
  • Records generated pertaining to the Client, including transactional Records.

7.9 Other Records

  • Legal proceedings records

8. DETAILS ON HOW TO MAKE REQUESTS FOR ACCESS TO RECORDS HELD BY THE COMPANY: SECTION 51(1)(e)

8.1 A requester access to information held by Getaway Africa Adventure CC must complete the prescribed form available from SAHRC website (www.sahrc.org.za) or the Department of Justice and Constitutional Development (www.doj.gov.za ), and submit it to the Information Office at the address, fax number or electronic mail address provided for above, and also make the payment of the prescribed fees.

8.2 The prescribed form must be completed with enough particularity to enable the Information Office to Indentify:
      8.2.1 the record(s) requested;
      8.2.2 the identity of the requester;
      8.2.3 indicate which form of access is required, if the request is granted;

8.3 The requester must state which right she or he is seeking to exercise or protect and provide an explanation of why the requested record is required for the exercise or protection of such right.

8.4 The requester will be informed in writing whether access has been granted or denied. If, in addition, the requester requires the reasons for the decision in any manner, she or he must sate the manner and the particulars so required.

8.5 If a request is made on behalf of another person, then the requester must submit proof of the capacity in which the requester is making the request to the reasonable satisfaction of the Information Officer.

8.6 In an individual is unable to complete the prescribed from because of illiteracy or disability, such a person may make the request orally.

8.7 Getaway Africa Adventure CC will process the request within 30 days, unless the requester has stated special reasons which would satisfy the Information Office that circumstances dictate that the above time periods not be complied with.

9. GROUNDS FOR REFUSAL OF ACCESS TO RECORDS

The main reason(s) why Getaway Africa Adventure CC may refuse a request for information relates to the -
9.1 mandatory protection of the privacy of a third party who is a natural person, which would involve the unreasonable disclosure of personal information of that natural person (section 63);

9.2 mandatory protection of the commercial information of a third party, if the records contains –
     9.2.1 trade secrets of that third party;
     9.2.2 financial, commercial, scientific or technical information which disclosure could likely
     cause harm to the financial or commercial interests of that third party;
     9.2.3 information disclosed in confidence by a third party to Getaway Africa Adventure CC, if the disclosure could put that third party at a disadvantage in
     negotiations or commercial competition (section 64);

9.3 mandatory protection of the safety of individuals and the protection of property (section 66);

9.4 mandatory protection of confidential information of third parties if it is protected in terms of any agreement (section 67);

9.5 mandatory protection of records which would be regarded as privilege in legal proceedings (section 67);

9.6 the commercial activities of, which may include –
     9.6.1 trade secrets of Getaway Africa Adventure CC;
     9.6.2 financial, commercial, scientific or technical information which disclosure of could likely cause harm to the financial or commercial interests of Getaway Africa
     Adventure CC;
     9.6.3 information which, if disclosed could put Getaway Africa Adventure CC at a disadvantage in negotiations or commercial competition;
     9.6.4 a computer program which is owned by Getaway Africa Adventure CC, and which is protected by copyright (section 68);

9.7 requests for information that is clearly frivolous or vexatious, or which involve an unreasonable diversion of resources shall be refused.

10. REMEDIES AVAILABLE WHEN GETAWAY AFRICA ADVENTURE CC - REFUSES A REQUEST FOR INFORMATION.

10.1 Getaway Africa Adventure CC does not have an internal appeal procedure. As such the decision made by the Information Officer is final, and requesters will have to exercise such external remedies at their disposal if the request for information is refused, and the requester is not satisfied with the answer supplied by the Information Officer.

10.2 External Remedies
A requester that is dissatisfied with an Information Officer’s refusal to disclose information may within 30 days notification of the decision apply to a relevant Court for relief. Likewise, a third party dissatisfied with an Information Officer’s decision to grand a request for information, may within 30 days of notification of the decision, apply to a court for relief. For purposes of the Act, the Courts that have jurisdiction over these applications are the Constitutional Court, the High Court or another court of similar status.

10.3 Availability of this Manual
      10.3.1 This manual is available for inspection by the general public upon request, during the office hours and free of charge at the physical address of Getaway
      Africa Adventure CC.
      10.3.2 Copies may also be requested from the SAHRC.
      10.3.3 This manual is also published on Getaway Africa Adventure CC website referred to above.

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